Administrative Assistant

Administrative Assistant

Location: Hyderabad, India

Role Summary

We are seeking a proactive and adaptable Administrative Assistant to provide high-quality support to the Finance Leadership Team (FLT). This role ensures smooth day-to-day operations across global stakeholders by delivering efficient administrative and coordination support. You will work across diverse priorities, supporting leadership activities, global coordination, and operational tasks, while contributing to a collaborative and well-organized team environment. This is a junior, flexible role with exposure to global teams and evolving responsibilities.

Work Model

Office-First Role
This is an office-first role. Working together in person supports close, real-time collaboration and team alignment, enabling us to deliver our best work. You will work primarily in the office, with the flexibility to work remotely for 20% of your time (one day per week).

What You Will Get

• An agile career and dynamic working culture with exposure to global teams
• An inclusive and ethical workplace that values collaboration and teamwork
• Opportunities to work closely with senior leadership and build business understanding
• A flexible role offering diverse responsibilities and development opportunities
• Competitive compensation programs that recognize performance
• A variety of benefits dependent on role and location

The full list of our global benefits can be found here: https://www.lonza.com/careers/benefits.

What You Will Do

• Provide administrative support to Finance Leadership Team members, including calendar management, meeting coordination, travel arrangements, and expense handling
• Coordinate across global stakeholders in different time zones (Europe, India, US), ensuring seamless scheduling and communication
• Organize internal meetings, workshops, and leadership events, including logistics, agenda preparation, and follow-up actions
• Maintain and organize documentation such as SharePoint files, trackers, and team records, ensuring accuracy and accessibility
• Support onboarding and offboarding activities, as well as general team coordination tasks
• Track key activities such as travel plans, leadership visits, and action lists to ensure timely execution
• Provide flexible, ad-hoc administrative support across Finance and wider teams based on business needs
• Assist with administrative processes related to WHT (withholding tax) documentation with guidance as needed
• Support GBSO-related administrative activities during the transition phase, ensuring continuity and smooth handover
• Act as a reliable point of contact for administrative topics within supported teams

What We Are Looking For

• Initial experience in administrative, coordination, or support roles, preferably in a corporate or global environment
• Strong organizational and coordination skills with high attention to detail and accuracy
• Proactive, flexible mindset with the ability to manage changing priorities effectively
• Strong communication skills (written and verbal) with the ability to interact across global stakeholders
• Ability to work in a multicultural, global environment with different time zones
• Solid proficiency in Microsoft Office tools (Outlook, Excel, PowerPoint, Teams)
• Basic understanding of administrative processes such as travel coordination, expense handling, and meeting logistics
• Team-oriented, service-driven attitude with a willingness to support across a wide range of activities

About Lonza

At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone’s ideas, big or small, have the potential to improve millions of lives, and that’s the kind of work we want you to be part of.

Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we value diversity and are committed to creating an inclusive environment for all employees. If you’re ready to help turn our customers’ breakthrough ideas into viable therapies, we look forward to welcoming you on board.

Ready to shape the future of life sciences? Apply now.