Administrative Assistant 80 - 100 % (m/f/d) - 12 months Fixed Contract

Today, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Join our team at our headquarters in Basel, Switzerland, as an Administrative Assistant (12 months fixed term contract). In this role, you will play a vital part in supporting and driving the Integrated Biologics and Marketing Platform forward by providing crucial administrative assistance to the Manager and teams.

Key responsibilities:

• Provide comprehensive administrative support to the Commercial Development & Marketing Teams

• Manage complex calendars for designated Managers, ensuring efficient scheduling

• Support the coordination of on and offsite team meetings

• Schedule internal and external calls, meetings, and travel arrangements

• Organize all travel logistics, including flights, accommodations, and ground transportation, using our designated travel service

• Prepare and submit expense reports accurately and within specified timeframes on behalf of Managers

• Coordinate internal and external meetings, including room reservations, catering, agenda preparation, and participant tracking

• Initiate Purchase Requisitions for necessary goods and services and maintain accurate spend tracking

• Administer and maintain SharePoint sites and associated access permissions

• Develop new and update existing administrative work instructions

• Assist in the preparation of presentation materials

• Coordinate the onboarding process for new team members to ensure a smooth transition and system access

• Provide general administrative support as needed by Managers, including involvement in special projects

• Manage the Time Recording Tool for relevant teams.

Key requirements:

• Proven experience providing administrative support to senior leadership

• Familiarity working closely with senior leadership teams

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Access, and SharePoint) and SAP Ariba

• Strong written and verbal communication skills in English

• Excellent organizational and time management skills, with the ability 1 to prioritize a varied workload accurately and with minimal supervision, while meeting deadlines

• Exceptional attention to detail

• A collaborative team player with strong interpersonal and administrative skills

• Ability to interact respectfully, helpfully, and professionally with individuals at all levels within the organization

• Solid communication and organizational abilities

• Flexibility to travel occasionally within Switzerland, as the role will primarily be based in Basel with some work required in Visp.

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.